Administrative Operations Portal
Quick access to:
- Postdoc Administrative Worklist (PAW - pending workflow transaction status)
- Employment Visa Policy Exception Dashboard
- Tableau Data Reports
OPA Administrative Operations Portal
- Requires an @stanford.edu email address
- Click on the Portal link above
- Click on the "Request Access" link
- Click on the link to the desired Dashboard or Worklist
- When logging in to Smart Sheet, enter your email address (without password) and click "Continue" to be redirected to a Stanford login page
Postdoc Web Forms Job Aids
- Navigate the Postdoc Administrative Worklist (PAW) and Returned Transaction Codes
- Navigate My Postdocs
-
Create a New Postdoc Invite
- Includes how to search for a saved or submitted invite
- Review and Approve the Data Form
-
Create a Recommendation Form
- Includes how to search for a saved or submitted form
- How to search for a Student ID after approval
- How to "HOLD" a recommendation form while waiting for proof of degree
- How to return a form to yourself for editing
-
Create a Change Form
- Includes how to upload documents after approval of the recommendation form
- Includes how to determine the FY25 Minimum Funding Amount for current postdocs
- How to search for a saved or submitted form
-
Create a Termination Form
- Includes how to search for a saved or submitted form
- Late terminations = insurance charges to department
- Request a Sixth Training Year
-
Submit an Unpaid Leave of Absence
- Appoint a Clinical Trainee (job aid)
- Clinical Trainee Appointments (training slides)
Other Common Tasks
- Make an Offer to a Direct-Funded Postdoc
- Budget for a Postdoc Fellowship
- Fellowship Application Additional Education Information
- Postdoc Paid Insurance Policy Exception Request
- Health Stream Training and Instructions
