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Clinical Trainees Job Aid

Review the Clinical Appointment Processing for Postdocs page.

Review how to appoint postdocs and clinical fellows.

Documents to send to GME for New Appointments

  1. MD diploma
  2. CA medical license
  3. Completed Patient Contact Care Form
  4. Billing Agreement (if applicable)
  5. CV
  6. Appointment approval email from OPA
  7. Copy of offer letter

House Staff, Residents, and Clinical Fellows with research grants, sponsored projects, and fellowships approved by Research Management Group must hold academic appointments with Stanford University. These trainees are dually appointed with both Stanford Hospital & Clinics and Stanford University through OPA as Clinical Trainees.

Documents subsequently sent to GME annually

1. Patient Care Contact Form

2. Original offer letter

3. Appointment approval email from OPA


If original offer letter is not accepted by GME, e.g. original offer letter was for a 7/1/19 to 6/30/21 appointment, and GME needs a new OPA appointment approval at 7/1/20, a change request should be submitted with an Appointment End Date change to 6/30/21. This will not change the terms of the original offer letter and will generate an email notification of the extension. Provide this extension to GME, as well as the original offer letter.