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Job Aid: Tips on Reviewing in WorkFlow and PS Module

Info Sheets from invited Postdoc

  • Biographic/demographic data cannot be corrected once Role #1 (Administrator/Originator) approves the info sheet in WorkFlow.
  • If any of the following information is incorrect, you must return the info sheet to the invited Postdoc so the can correct it.
    • If foreign:
      • Data entered must be exact match of info on DS2019, passport, and visa.
      • Names must match machine readable passport names (letters and spaces only; no symbols)
      • If invited postdoc holds dual citizenship, all data must match the passport under which they are requesting the visa.
    • If domestic:
      • Data must match documents to be provided for I-9 form, like driver's license, social security card, passport, etc.
    • DOB is MM/DD/YYYY
    • All required documents must be uploaded by invited postdoc.
      • Role #1 can upoad degree conferral .pdf when filling out Recommendation Form if this document is not available at the time the postdoc completes info sheet. 
      • If info sheet is accepted and later it is determined that a document is missing, Role #1 must upload it before submitting the recommendation sheet. 

Offer Letters Online

  • Review the draft offer letter while working in the Recommendation Form.
    • Note: Once the recommendation sheet is submitted and approved by Role #3, the recommendation form is locked and offer letter is automatically sent to invited postdoc. 


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