If a postdoc is moving to another department at Stanford, either as a postdoc or another classification, the following guidelines apply.
Transfer to another department as a Postdoctoral Scholar
- Coordination between the postdoc admins in the appointing and terminating departments is necessary.
Appointing Department Steps:
- The start date of the second (transfer) appointment MUST be the day after the end date of the first appointment.
- There cannot be a gap between appointments, nor can there be a date overlap, for reasons related to benefits and visas.
- The appointing department must initiate a transfer postdoctoral appointment following these guidelines.
- Invite web forms are no longer required for department transfer appointments.
- The appointing postdoc administrator will create a new recommendation form with Request Type: Department Transfer.
- The postdoc must provide a NEW email address for entry in the recommendation form to receive the offer letter.
- Pay close attention to immigration status in the case of visa holders.
Terminating Department Steps:
- The terminating department must end the postdoctoral appointment using the termination Action Reason PDEP to indicate a department transfer to avoid cancellation of insurance coverage.
Transfer to another department in a staff or academic staff position
- Coordination between the administrators in the two departments is necessary.
- The terminating department must end the postdoctoral appointment before the record can become available in the PeopleSoft HR system.
- In all cases, the Stanford ID number and SUNet remain the same.
