If a postdoc is moving to another department at Stanford, either as a postdoc or another classification, the following guidelines apply.

Transfer to another department as a Postdoctoral Scholar

  • Coordination between the postdoc admins in the appointing and terminating departments is necessary.

Appointing Department Steps:

  • The start date of the second (transfer) appointment MUST be the day after the end date of the first appointment.
    • There cannot be a gap between appointments, nor can there be a date overlap, for reasons related to benefits and visas.
  • The appointing department must initiate a transfer postdoctoral appointment following these guidelines.
    • Invite web forms are no longer required for department transfer appointments.
    • The appointing postdoc administrator will create a new recommendation form with Request Type:  Department Transfer.
    • The postdoc must provide a NEW email address for entry in the recommendation form to receive the offer letter.
  • Pay close attention to immigration status in the case of visa holders.

Terminating Department Steps:

  • The terminating department must end the postdoctoral appointment using the termination Action Reason PDEP to indicate a department transfer to avoid cancellation of insurance coverage.

Transfer to another department in a staff or academic staff position

  • Coordination between the administrators in the two departments is necessary.
  • The terminating department must end the postdoctoral appointment before the record can become available in the PeopleSoft HR system.
  • In all cases, the Stanford ID number and SUNet remain the same.