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Transfer to Another Stanford Department

If a postdoctoral scholar is moving to another department at Stanford University, either in a postdoctoral position, or another affiliation, the following guidelines apply.

Transfer to another department as a Postdoctoral Scholar:

Coordination between the postdoctoral administrators in the two departments is necessary. The start date of the second (transfer) appointment MUST be the day after the end date of the first appointment; there cannot be a gap between appointments, nor can there be a date overlap, for benefit coverage reasons, and for visa regulations for international scholars.

The terminating department must end the postdoctoral appointment using the termination Action Reason of PDEP to indicate a department transfer to avoid cancellation of insurance coverage. It is advisable that terminating postdoc administrator email Postdoc Benefits, with a cc to the appointing postdoc administrator and to the appropriate manager in OPA, informing all parties of a transfer rather than a departure from Stanford in order to avoid cancellation and reinstatement of insurance benefits.

The appointing department must initiate a new postdoctoral appointment following the guidelines here. (The postdoc must provide a NEW email address for the invite. Do not use an email address  that was previously used to invite the current Stanford postdoc in the PD Web Forms system.). The administrator of the appointing department should check the appropriate box on the Recommendation Form online to indicate this is a transfer from another department.

It is recommended that close attention be paid to immigration status in the case of visa holders.

Transfer to another department in a staff or academic staff position:

Coordination between the administrators in the two departments is necessary. The terminating department must end the postdoctoral appointment before the record can become available in PeopleSoft HR system. In all cases, the Stanford ID number and SUNet remain the same.