[This sample letter should be written on University or School Letterhead and include the signature of an official authorized to confirm degree completion on behalf of the School or University.)
[Date]
[Institution and/or School Name & Address]
To Whom It May Concern:
RE: [prospective scholar name]
This letter is to confirm that [prospective scholar name, [prospective scholar date of birth] is a registered graduate student of [Institution and/or School Name], who has undertaken a full-time course of research in this Department for the degree of PhD (Doctor of Philosophy).
Mr. /Ms. [prospective scholar name] submitted his/her dissertation, entitled [Dissertation Name], on [Date], followed by successful defense of his/her thesis on [Date]. The examiners were [List thesis signers].
I can confirm that [prospective scholar name] has completed all the requirements for a doctoral degree at the [Institution and/or School Name] and will be formally recommended for the PhD at the next meeting of the Degree Committee for the Program in [department program name] to be held on [Date]. This will be followed by approval by the [Authorized Group such as Board of Graduate Studies, Faculty Senate, etc.] of [Institution and/or School Name] on [Date] after which a formal letter will be issued to [prospective scholar name].
Sincerely,
[Authorized Official]
Examples:
Associate Dean for Student Affairs, Director of Graduate Studies, Associate Dean of Academic Affairs, Chair-Committee on Graduate Studies, Division Head-Mathematical, Physical & Life Sciences, Head – Board of Studies
Signature:
Date:
