Appointment actions for postdocs are managed in PeopleSoft/Axess/Web Forms. Departments need at least one admin (Role 1) and one approver (Role 3) for postdoc appointments, typically the student services or postdoc admin and the department manager, respectively. Access/authority for Role 1 users requires training.
Required PeopleSoft Training:
Required Policy and Web Forms Training:
Until Further Notice All Postdoc Policy and Web Forms Trainings Are Only Available on Zoom
Zoom desktop trainings:
- SoM: contact alistair (at) stanford.edu (see Open Lab schedule below)
- All other Schools: Zoom sessions are the third Friday of every month, from 9:00-12:00pm.
- Contact Tammy Wilson at tjwilson (at) stanford.edu to sign up
Required Authority Request:
- Authority for postdoc web forms is granted at the request of Department Managers/DFAs (Role 3)
- Department Managers/DFAs submit an authority request via SNOW ticket or by email to Al Murray at alistair (at) stanford.edu
- Information needed to grant authority:
- Department name
- Staff full legal name
- SUNet ID (not ID number)
- Email address
- Phone number
- Role number
- Role 1 Admin
- Role 3 Approver
- Roles 1 and 3 cannot be the same person
- Name of staff member who currently has authority for requested role
- Should the current staff authority be removed?
Postdoc Open Lab (not PeopleSoft/GFS Lab):
Zoom Only Until Further Notice: https://stanford.zoom.us/j/284497602
First Friday of every month, 9:00 am - 11:30 am, except where otherwise noted below.
- Jul 10 - CANCELLED
- Aug 7
- Sep 4
- Oct 2
- Nov 6
- Dec 4
PeopleSoft GFS Help:
- Submit Service Now ticket to PeopleSoft GFS assistance
- Benelogic Training: For managing postdoc insurance.
- GFS Entry: Both the online entry module and the classroom-based policy class are required. Take policy before taking the online entry module.
- J-1 Scholar Visa and H-1B Employment Visa: Training for basic visa processing.
- Orientation and Onboarding of New Postdocs: Toolkit and best practices for support of new postdocs.
- Postdoctoral Administrators Quarterly Meetings: Policy and procedures updates, issues and concerns. Past meeting slides available at Administrator's Blog.