NEW POSTDOCTORAL APPOINTMENT

Postdoc Admin: Process Overview, Initiate an Invite Web Form

Click Steps: Initiate a New Appointment Invite

In AXESS:

  • Click CS Admin
  • Click Campus Community
  • Click STF Postdoc
  • Click STF Postdoc Invite

STF Postdoc Invite

  • The Invite screen populates with the “Find an Existing Value” tab active
    • This tab is used to search for previously sent Invites
  • Click on the “Add a New Value” tab to initiate a new Invite

Add a New Value

On the “Add a New Value” screen

  • Email address entered must be valid until the appointment is approved
  • An email address can be used one time only in secure portal
    • DO NOT use an email address used for a prior postdoc invite

Real World Training Scenario:

  • Enter Robin’s email address: robinhood7490@gmail.com
  • Click Add

Invite Form Data Entry

  • Enter the Candidate’s First and Last names
  • Enter the Department ID
    • Click the magnifying glass to Look Up
      • Leave the search fields blank
        • Click Look Up
    • The Academic Organization to which the Postdoc Admin has been granted authority will display
      • Click on the Department ID displayed to populate the DeptID field

 

Real World Training Scenario:

  • Enter Robin Hood’s first and last names
  • Enter the Department ID for the Institute for International Studies (INSTINTLST)

How To Use The Look Up Magnifying Glass

General instructions:

  • Click the magnifying glass
  • Enter search terms
  • Click the Look Up button
  • In the Search Results, click on the Empl ID field to populate the web form

Faculty Data Entry

  • Enter the Faculty Sponsor ID
    • If ID is unknown, use Look Up
  • Enter the Research Mentor ID
    • If no Research Mentor is assigned, leave this field blank
  • If the Faculty Sponsor is not found, you must add the faculty member to the list

Real World Training Scenario:

  • Enter Prof Lobell’s ID number
  • Robin does not have a Research Mentor; leave this field blank

Save and Send

  • You may add new text to the standard Invite text, if needed
    • Added text may not alter standard invite terms and must be in accordance with both postdoctoral and University policies
  • DO NOT delete standard Invite text
  • The Postdoc and department names populate the Invite text after you click SAVE
  • Click “Send Mail” to send the Invite to the Candidate

Initiate a New Appointment Invite

On the next slide, move the mouse to display and click on the Play button to view an animation of the Invite form!

New Appointment Invite