Stanford University
Postdoctoral Scholars

Emergency Grant-In-Aid Funds for Unexpected Expenses

Emergency Grant-in-Aid Funds assist postdoctoral scholars who experience a financial emergency or unanticipated expenses, e.g., medical, dental, or legal, causing financial hardship for themselves or their dependents. This program is designed to assist those who cannot reasonably resolve their financial difficulty through fellowships or loans.  Emergency Grant-in-Aid awards are grants that reimburse actual expenses. These awards are not a loan, and do not need to be repaid. Emergency Grant-in-Aid awards are taxable. Aid is made to reimburse postdocs for actual expenses up to $5,000 per academic year (Sept. 1 to Aug. 31).

Eligible expenses:

Any unanticipated or unusual expenses, e.g., medical, dental, legal, etc., outside of the typical postdoc budget will be considered. Each case is considered on its own merits.

Emergency Grant-in-Aid funds are not intended for:

Eligibility:

Postdoctoral scholars appointed through the Office of Postdoctoral Affairs are eligible to apply. Postdocs must be in good standing and their appointment end date must 90-days or more from the submission date of the Grant-in-Aid application.   All non-immigrant foreign scholars in J-1 visa status must review their financial needs with an advisor at the Bechtel International Center before submitting an application.

To Apply:

    1. Required documentation of expenses: complete the Grant-in-Aid Excel worksheet and attach it to your email along with copies of billing statements and/or receipts. If requesting aid to cover medical or dental costs, actual invoices from the doctor’s office and your insurance policy's Explanation of Benefits are required.
    2. Postdoctoral Scholars who are married or in a registered domestic partnership must include their and their spouse’s latest income tax return (first page only with sensitive data redacted). International postdocs who do not have a tax return must provide other documentation proving income (including international funds), marital status and/or dependent status.

The Office of Postdoctoral Affairs will review the applicant’s financial assistance history and appointment record.   The Grant-In-Aid Committee will contact you for additional information or to notify you of the status of your application via email approximately six weeks after all required application materials have been received.

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