Getting started: First Week

Obtain Department/Lab "How To" information: Get information and instructions about obtaining and using equipment and supplies such as Telephone, Cell Phone, Pager as required (also PacBell and Stanford telephone books, service package, voice mail codes, international codes)

• Computer (how to use calendars, e-mail)
• Printer (codes if required)
• Photocopier (codes, maintenance, supplies)
• Fax machine (codes)
• General office supplies (stapler, tape dispenser, ID mail envelopes)
• First aid and emergency kits
• How to request equipement, repairs, and supplies

Get department facilities information, including rules and how to schedule rooms and equipment

Obtain safety information and how to report hazards

Complete payroll forms (I-9, LA-6, W4...) and provide copies of your documents as required

Sign-up for the SUPD mailing list

After getting your e-mail account, subscribe to the Stanford University Postdoctoral Association (SUPD) mailing list by sending an e-mail to supd-members-join@lists.stanford.edu.  Whatever you put in the header or subject will be ignored. The list server will reply with an acknowledgement.  Please check this response as further action may be required by you.

Check out Stanford Postdoc Groups and Associations.

Sign-up for your lab, department and other groups and organizations mailing lists for annoucement of events/talks

Complete Patent and Copyright Agreement Form (SU-18)

Complete this form electronically in AXESS. Individuals can sign, and can view the status of their agreement in the Academics tab of the Student Services Center.

SCHOOL OF MEDICINE: Complete HealthStream training

This brief PowerPoint Presentation gives an overview of HealthStream which is a mandatory for all non-faculty School of Medicine (SoM) research personnel.  All new scholars must complete the online form upon starting their Stanford appointment.  Once you have completed the form, you will then qualify for the HealthStream for Postdoctoral scholars program. Here are word documents which will give you instructions for accessing your HealthStream training modules and a Clinical Research Training Checklist (CTR). HealthStream Training is a joint effort of the Spectrum Office of Compliance, Training and Operations and in collaboration with Lucile Packard Children's Hospital (LPCH), and Stanford Hospital and Clinics (SHC). Questions may be directed clinicaltrials@med.stanford.edu.

Complete your Environmental Health & Safety training if required (check with your department administrator/lab manager)

Update your profile information on AXESS

The day after getting your SUNet ID, logon to axess.stanford.edu, the student information system and go to your Student Services Center.   Select Personal Information to add or edit your Mailing, Stanford Directory (local), Permanent Home, Campus Work, Email addresses and phone numbers. You have the option to keep some information private and make it unavailable in the Stanford Directory and other sources. Be sure to click on Privacy Settings to restrict access to your personal information.

Registering your contact information in AXESS ensures that you will receive communications from central university offices (Office of Postdoctoral Affairs, University Payroll, Student Financial Services, etc.) in a timely fashion

• Contact information entered in StanfordYou will be used by the AlertSU emergency notification system to contact you in case of an emergency affecting Stanford. Please make sure all your contact information is current and accurate. When entering phone numbers, be sure to include the full phone number with area code (e.g., (555) 123-4567) Do not use 5-digit campus extensions.
• Enter your emergency contact information, so that a trusted relative or friend can be contacted in the event of an emergency.
• The University strongly recommends you provide at least one external emergency contact. Accurate emergency contact information is vital in case of personal or campus emergencies. You can specify one primary contact, plus as many alternate contacts as you wish.

Sign-up for automatic deposit in Axess https://axess.stanford.edu

SCHOOL OF MEDICINE POSTDOCS: Verify and add your information to your Community Academic Profiles (CAP)

Basic information on each scholar, such as academic appointments, faculty advisor and professional education, are imported into CAP from the university records system. Once in CAP, postdocs will be able to access their profile and add additional information such as research interests, honors and awards, a photo and much more.  CAP provides a tremendous opportunity to publicize your research, publications and academic work to the outside world.
To access your profile go to http://med.stanford.edu/profiles/, and click on the "Update Your Profile" link in the left navigation. An online resource is available at the CAP help page.

Inquire with your department/lab about any required training

For example, CITI is the Collaborative Institutional Training Initiative: www.citiprogram.org, where you may be required to complete online training in order to conduct research at Stanford. You should also check STARS: axess.stanford.edu, where you may be required to complete courses on HIPAA, animal and Environmental Health & Safety courses which range from blood borne pathogens to hazardous waste to chemical safety.