Ending Postdoctoral Appointments
For any postdoctoral appointment that is ending, the postdoctoral administrator must submit a Termination Form in PeopleSoft within 30 days prior of the end date of the appointment. The form is necessary in order to end the appointment, benefits, and update SEVIS. The department is responsible for:
- submitting any necessary forms to Bechtel in order to amend the J1 program in case of appointments ending prior to their term date.
- ending all pay lines associated with the scholar.
- obtaining a forwarding address from the postdoc and entering that information in the online Termination Form.
The postdoc will be mailed COBRA (insurance) materials to the forwarding address provided; s/he is eligible to extend existing medical and/or dental insurance coverage.
Terminations submitted after the 30-day window are considered late. The department may incur charges for premiums beyond the termination date on the form. Additional penalties may be incurred in relation to compliance with the insurance and visa regulations.
Early Termination: In case when ending the postdoctoral appointment is initiated by the sponsoring faculty, an early termination process applies. Faculty mentors should give the postdoc an Early Termination Notice at least 30-60 days before the early termination date occurs with a copy to the Assistant Dean for Postdoctoral Affairs. The notice must follow the University’s template.
If the postdoc is on a visa, the faculty mentor must also provide a written/e-mail notice of the early termination date to the Bechtel International Center. Check here for more information regarding the early termination process. An early termination process does not apply if the scholar is resigning from the appointment prior to the end of the appointment contract. A Termination Form is still required in the case of Early Terminations.