Reappointments of Postdoctoral Scholars
A reappointment may not exceed beyond the allowable term limit for the postdoctoral scholar, which including his/her prior years of postdoctoral research experience, may not exceed a total of five years. Administrators may reappoint (or extend current appointment) of their postdoctoral scholars by submitting a Change Form via the PeopleSoft Web Forms.
Term Limit Considerations: Reappointment of postdocs beyond five years of postdoctoral research experience is not allowed by university policy, unless a prior review and approval from the Office of Postdoctoral Affairs is obtained. It is customary that postdocs who have completed five years of training and who are continuing at Stanford are moved into an appropriate classification such as a Research Associate, Instructor or Lecturer. Contact your faculty affairs office or human resource office to initiate the process at least three months in advance of the postdoctoral appointment end date.
Extensions of postdoctoral status beyond the allowable term limit is possible in cases where there is a significant change in fields, after review by the Office of Postdoctoral Affairs. The university observes a strict policy regarding extension of individuals in postdoctoral status beyond the allowable term limits.
International Scholars: reappointment letters of international scholars must be accompanied by the appropriate submission of the visa request form (DS-2019 for J-1 holders via AXESS or the H1B Request and Petition Form for H1B holders). Reappointment and visa end dates must be identical and so does all funding attestations. Reappointment or visa requests for international scholars are reviewed at the same time.
Clinical Trainees: If the reappointment of the clinical trainee follows the completion of a clinical training program and the trainee is continuing at Stanford in order to carry out basic science research while she or he plans to do some additional clinical duties through Stanford Hospital and Clinics as a housestaff physician not in training, a Termination of the Clinical Appointment must be submitted to OPA via the PeopleSoft Web Forms and a new appointment to recommend a Research Scholar must be initiated. If, as a Research Scholar, the candidate will continue to perform clinical duties as an Attending Physician with Stanford Hospital and Clinics, the postdoctoral administrator must upload a signed Agreement for Services Outside of the Fellowship as part of the Recommendation Form. Clinical arrangements in those cases may be made directly by the department with SHC to allow for the appropriate levels of credentialing and pay.