Forms

Below is a table of the forms needed for Postdoctoral Appointments, Terminations, Fellowship Applications (outside funding), Stipend Payments, and Change of Department. This table represents all of the forms that are currently available for postdoctoral scholar administrators through this web page. There are additional Stanford Forms required by the University such as the Patent Agreement, I-9, Tax Related Forms, etc. that are readily available through department personnel administrators or at the Controller's Office web site.

Many of these forms are INTERACTIVE PDF documents (marked with pdf icon)! Please type in all information instead of filling them out by hand. For more details about Adobe Acrobat and Acrobat Reader, please see our Forms Help page.

IMPORTANT NOTE: Appointment packets should be received no later than 30 days prior to the appointment start date.

Forms on Postdocs site
Sample Offer Letter	Required offer letter template * updated March 27, 2008
PAIRE Trainees Only Sample Offer Letter	Required offer letter template * new letter, July 27, 2007
Department Recommendation Form	Required for appointments * updated January 2007
Postdoc Information Sheet	Required for appointments * updated January 2007
MD/Patient Care Contact Sheet	Required for all MDs and all non-MDs with SHC patient contact; excludes Clinical Psychologists) * updated October 11,, 2007
MD Psychiatry or PhD Clinical Psychology /Patient Care Contact Sheet	Required for all Psychiatry and Clincial Psychology Fellows with patient contact (any location) * NEW form , December 17, 2007
Termination Form	For termination of appointment. Termination form will end tuiton fee and program registration and insurance benefits coverage, but NOT end GFS paylines. Forms due 30 days in advance to assure timely entry in OPA. * updated March 2007
Transfer Form	For transfer of appointment. Both old department and new department complete this form separately. New department prepares a new offer letter, and Department recommendation sheet to submit with this form. * updated June 12, 2007
Career Progress Document Template	PI/PD Mentorship Meeting Discussion Template  * updated October 2006
Reappointment Letter Template	Use this template when continuing a scholar's appointment beyond the dates on the Recommendation form. * NEW template, updated June 5, 2007
FTE Exception request	Information needed to produce a letter to request an exception to the 100% FTE policy.
Forms & Policy outside Postocs site
Aug. 1, 2005 Memo from the Dean of Research Office	Updated guidance on the web about our intellectual property policies and the requirement for IP agreements from all researchers.
Patent and Copyright Agreement Form (SU-18)	Complete this form electronically in Axess. Individuals can sign, and can view the status of, their aggreement in the Academics tab. * updated November 2006
Office of Technology Licensing	OTL is responsible for managing the intellectual property assets of Stanford University.
SU-42	Routing sheet for fellowship applications. (MSWord doc) * updated July 2007
Forms	Links to NIH, NSF & Stanford Forms. * updated March 2006
Research Policy Handbook	Contains information and forms related to research at Stanford.
Health Screening, Safety, and Compliance (HSSC) Assessment Form	Completed form submitted to SPCTRM helps determine involvement with patients or human subjects in conducting clinical research and any course requirements. Fax completed form to (650) 498-7564 or e-mail to . Excel spreadsheet opens in new browser window; SUNet login required.