Forms & Letters
Below is a table of the forms needed for Postdoctoral Appointments, Terminations, Fellowship Applications (outside funding), Stipend Payments, and Change of Department. This table represents all of the forms that are currently available for postdoctoral scholar administrators through this web page. There are additional Stanford Forms required by the University such as the Patent Agreement, I-9, Tax Related Forms, etc. that are readily available through department personnel administrators or at the Controller's Office web site.
Many of these forms are INTERACTIVE PDF documents (marked with pdf icon). Please type in all information instead of filling them out by hand. For more details about Adobe Acrobat and Acrobat Reader, please see our Forms Help page.
IMPORTANT NOTES:
- Appointment packets should be received no later than 30 days prior to the appointment start date.
- PDF scans sent to our central mailbox (
) is our preferred method of receiving all documents, including appointment packets.
| Forms on Postdocs site | |
| Sample Offer Letter | Required offer letter template |
 Terms and Conditions of Offer |
Required Terms and Conditions Enclosure to include with all offer letters. *new; November 4, 2009 |
| Sample Notice of Early Termination | Required letter for all early teminnations |
| PAIRE Trainees Only Sample Offer Letter |
Required offer letter template * updated July 27, 2007 |
| Department
Recommendation Form |
Required for appointments * updated February 9, 2009 |
| Postdoc
Information Sheet |
Required for appointments * updated January 2007 |
 MD/Patient
Care Contact Sheet |
Required for all MDs and all non-MDs with SHC patient contact; excludes Clinical Psychologists) * updated May 20, 2008 |
| MD Psychiatry or PhD Clinical Psychology /Patient
Care Contact Sheet |
Required for all Psychiatry and Clincial Psychology Fellows with patient contact (any location) * updated May 20, 2008 |
| Termination Form |
For termination of appointment. Termination form will
end tuiton fee and program registration and insurance benefits coverage, but NOT end GFS paylines. Forms due 30 days in advance to assure timely entry in OPA. * updated March 2007 |
| Transfer Form |
For transfer of appointment. Both old department and new department complete this form separately. New department prepares a new offer letter, and Department recommendation sheet to submit with this form. * updated June 12, 2007 |
| Career Progress Document Template |
PI/PD Mentorship Meeting Discussion Template * updated October 2006 |
| Reappointment Letter Template | Use this template when continuing a scholar's appointment beyond
the dates on the Recommendation form. * updated November 11, 2009 |
| FTE Exception request | Information needed to produce a letter to request an exception to the 100% FTE policy. |
| Forms & Policy outside Postocs site | |
| Aug. 1, 2005 Memo from the Dean of Research Office | Updated guidance on the web about our intellectual property policies and the requirement for IP agreements from all researchers. |
| Patent and Copyright Agreement Form (SU-18) |
Complete this form electronically in Axess. Individuals can sign, and can view the status of their agreement in the Academics tab. * updated November 2006 |
| Office of Technology Licensing | OTL is responsible for managing the intellectual property assets of Stanford University. |
| SU-42 | Routing sheet for fellowship applications. * updated September 2008 |
Housestaff Verification Form  |
This form is used in conjunction with the SU-42FL routing sheet for Housestaff / Clinical Fellows. |
| Resident Clinical Fellow Form |
Use this form when a resident or a clinical fellow wants to participate in a research project. |
| Forms | Links to NIH, NSF & Stanford Forms. * updated March 2006 |
| Research Policy Handbook | Contains information and forms related to research at Stanford. |
| HealthStream Assessment Form | Completed form submitted to SPCTRM helps determine involvement with patients or human subjects in conducting clinical research and any course requirements. Fax completed form to (650) 498-7564 or e-mail to . Excel spreadsheet opens in new browser window; SUNet login required. |