Stanford University
Postdoctoral Scholars

2013-2014 Minimum Postdoctoral Scholar Salary/Stipend Levels

Dear Colleagues,

The Vice Provost for Graduate Education Patricia Gumport and Provost John Etchemendy have approved new minimum postdoctoral research scholar salary/stipend levels for 2013-2014, after recommendation from the Advisory Committee on Postdoctoral Affairs chaired by Dr. Merritt Maduke.

The University will continue with a salary/stipend baseline adjustment in the postdoctoral scholars funding scale. The new minimum levels reflect a 1% baseline increase for all years 1-4 (note that postdocs who remain here beyond 4 years have the 4th year level as their applicable minimum). This baseline increase took into account cost of living in the Bay Area for food, transportation, personal items and housing, the extent of fellowships available to scholars who are funded externally, and the shrinking funding sources available to faculty. Recommendations are also compared with NIH guidelines.

Fiscal year 2013-2014 salary information is available online at: http://postdocs.stanford.edu/handbook/salary.html.

Please note that on October 1, 2013, active postdoctoral scholars must receive a step increase so that their total funding for the year is equal to or above the minimum that is appropriate to them based on the years and months of experience on October 1. This means that postdocs who are currently receiving the minimum support will see a higher than 1% in their take home pay starting October 1. Please review your records, determine any necessary adjustments and discuss with your faculty to plan the budgets for FY14. The salary calculator tool (linked below) is there to assist you in this process.

For more information:

• Funding policies and procedures: http://postdocs.stanford.edu/admin/paying_postdocs.html

• Postdoc 2013-2014 and 2012-2013 salary/stipend guidelines and funding levels: http://postdocs.stanford.edu/handbook/salary.html.

For questions, please contact the Office of Postdoctoral Affairs depending on your school:

• School of Medicine: Alistair Murray, alistair@stanford.edu

• Schools of Humanities & Sciences, Engineering (including Bioengineering), Earth Sciences and Education: Tammy Wilson, tjwilson@stanford.edu

• General questions may also be sent to the Office of Postdoctoral Affairs at http://helpsu.stanford.edu. (Request Category: Student Services. Request Type: Postdoctoral Affairs)


Sofie R Kleppner, PhD
Assistant Dean for Postdoctoral Affairs
Office of Postdoctoral Affairs | Stanford University
kleppner@stanford.edu | Tel: 650-725-5075
http://postdocs.stanford.edu

New Report in RM1: Outstanding Postdoc Tuition

To All University Postdoc Administrators:

I would like to announce that a report has been created in ReportMart1: “Outstanding Postdoc Tuition”. The report was designed to be succinct and user-friendly. (Contact Shannon Monahan for a Job Aid with instructions on where to find the report and how to run it.)

From the Research Policy Handbook:
As you recall, a $125 per quarter tuition/registration fee is charged to all actively appointed postdocs. As per the RPH 9.4: “This fee may be charged directly to a grant or contract from which the Scholar is being paid, or to a Fellowship supporting the Scholar. Where neither of these funding sources is available, the fee will be paid by the faculty sponsor/department in which the Scholar is appointed.”

A few notes:
• This report draws its data from the balances on the postdoc’s “student account”. Thus, please keep in mind that, if the postdoc has made a payment to their account which was inadvertently applied to the tuition, they will not be on this report since the tuition balance is zero.
• Along these lines, please make sure that postdocs are Aid Year activated correctly for each and every quarter. Incorrect Aid-Year activations could affect whether or not a tuition payment from GFS is applied appropriately.
• Also, note that by virtue of this report being housed in ReportMart1, this report runs on day-old data.

Questions?
Should you have any questions regarding the report or the information contained within it, and you have researched the issue to the best of your ability, please send in a HelpSU ticket to the Office of Postdoctoral Affairs for assistance. We can triage to the GFS folks if need be.

~~~~~~~~~~~~~~~~~~~~~~~~~~
Shannon Monahan
Reporting and Finance Analyst
Office of Postdoctoral Affairs
1215 Welch Rd, Mod A, Rm 85
MC: 5402
p:\650-723-6120
e:\smonahan@stanford.edu
~~~~~~~~~~~~~~~~~~~~~~~~~~

OPA Deadlines for Winter Closure Processing

Dear Administrators,

In accordance with the University winter closure period, the Office of Postdoctoral Affairs will be closed from Monday, December 24th to Friday, January 4th. Regular operations will resume on Monday, January 7th, 2013.

The following deadlines apply to transactions that need to be reviewed and processed prior to the winter closure:

• Initial Postdoc Appointments (Recommendation Form) and DS-2019 with a
January start date: December 5th in order to meet Bechtel’s deadline of
December 12th

• Appointment Extension (Change Form) and Extension of DS-2019: December
10th in order to meet Bechtel’s deadline of December 17th

• Changes in start date* or early termination and the accompanying amendment of
existing DS-2019: December 10th in order to meet Bechtel’s deadline of
December 17th
*If there is a change in start date, process a Change Transaction to indicate
new start date after Recommendation Form has been approved and record
loaded to PeopleSoft.

• Initial Appointments (Recommendation Form) or Extension of Appointment
(Change Form) for holders of H1B visas**: November 26th in order to meet
Bechtel’s deadline of December 3rd.
**This applies to petitions that do not require Review Board decision. Please
contact Tammy Wilson, tjwilson@stanford.edu, with questions.

• US citizens or permanent residents only: any/all transactions submitted by
Wednesday, December 19th will be approved and a PeopleSoft student record
created/updated no later than the end of business on Friday, December 21st.

OPA reviews and approves appointment actions (new appointments, terminations and changes) within five business days from receipt, provided that the submissions are accurate and complete.

International Scholars require additional processing steps of the related visa documents in two offices, so additional time has been added to the deadlines listed above to allow for the full review and approval process to take place.

Regards,
The Office of Postdoctoral Affairs

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