2013-2014 Minimum Postdoctoral Scholar Salary/Stipend Levels
Dear Colleagues,
The Vice Provost for Graduate Education Patricia Gumport and Provost John Etchemendy have approved new minimum postdoctoral research scholar salary/stipend levels for 2013-2014, after recommendation from the Advisory Committee on Postdoctoral Affairs chaired by Dr. Merritt Maduke.
The University will continue with a salary/stipend baseline adjustment in the postdoctoral scholars funding scale. The new minimum levels reflect a 1% baseline increase for all years 1-4 (note that postdocs who remain here beyond 4 years have the 4th year level as their applicable minimum). This baseline increase took into account cost of living in the Bay Area for food, transportation, personal items and housing, the extent of fellowships available to scholars who are funded externally, and the shrinking funding sources available to faculty. Recommendations are also compared with NIH guidelines.
Fiscal year 2013-2014 salary information is available online at: http://postdocs.stanford.edu/handbook/salary.html.
Please note that on October 1, 2013, active postdoctoral scholars must receive a step increase so that their total funding for the year is equal to or above the minimum that is appropriate to them based on the years and months of experience on October 1. This means that postdocs who are currently receiving the minimum support will see a higher than 1% in their take home pay starting October 1. Please review your records, determine any necessary adjustments and discuss with your faculty to plan the budgets for FY14. The salary calculator tool (linked below) is there to assist you in this process.
For more information:
• Funding policies and procedures: http://postdocs.stanford.edu/admin/paying_postdocs.html
• Postdoc 2013-2014 and 2012-2013 salary/stipend guidelines and funding levels: http://postdocs.stanford.edu/handbook/salary.html.
For questions, please contact the Office of Postdoctoral Affairs depending on your school:
• School of Medicine: Alistair Murray, alistair@stanford.edu
• Schools of Humanities & Sciences, Engineering (including Bioengineering), Earth Sciences and Education: Tammy Wilson, tjwilson@stanford.edu
• General questions may also be sent to the Office of Postdoctoral Affairs at http://helpsu.stanford.edu. (Request Category: Student Services. Request Type: Postdoctoral Affairs)
Sofie R Kleppner, PhD
Assistant Dean for Postdoctoral Affairs
Office of Postdoctoral Affairs | Stanford University
kleppner@stanford.edu | Tel: 650-725-5075
http://postdocs.stanford.edu
New Report in RM1: Outstanding Postdoc Tuition
To All University Postdoc Administrators:
I would like to announce that a report has been created in ReportMart1: “Outstanding Postdoc Tuition”. The report was designed to be succinct and user-friendly. (Contact Shannon Monahan for a Job Aid with instructions on where to find the report and how to run it.)
From the Research Policy Handbook:
As you recall, a $125 per quarter tuition/registration fee is charged to all actively appointed postdocs. As per the RPH 9.4: “This fee may be charged directly to a grant or contract from which the Scholar is being paid, or to a Fellowship supporting the Scholar. Where neither of these funding sources is available, the fee will be paid by the faculty sponsor/department in which the Scholar is appointed.”
A few notes:
• This report draws its data from the balances on the postdoc’s “student account”. Thus, please keep in mind that, if the postdoc has made a payment to their account which was inadvertently applied to the tuition, they will not be on this report since the tuition balance is zero.
• Along these lines, please make sure that postdocs are Aid Year activated correctly for each and every quarter. Incorrect Aid-Year activations could affect whether or not a tuition payment from GFS is applied appropriately.
• Also, note that by virtue of this report being housed in ReportMart1, this report runs on day-old data.
Questions?
Should you have any questions regarding the report or the information contained within it, and you have researched the issue to the best of your ability, please send in a HelpSU ticket to the Office of Postdoctoral Affairs for assistance. We can triage to the GFS folks if need be.
~~~~~~~~~~~~~~~~~~~~~~~~~~
Shannon Monahan
Reporting and Finance Analyst
Office of Postdoctoral Affairs
1215 Welch Rd, Mod A, Rm 85
MC: 5402
p:\650-723-6120
e:\smonahan@stanford.edu
~~~~~~~~~~~~~~~~~~~~~~~~~~
OPA Deadlines for Winter Closure Processing
Dear Administrators,
In accordance with the University winter closure period, the Office of Postdoctoral Affairs will be closed from Monday, December 24th to Friday, January 4th. Regular operations will resume on Monday, January 7th, 2013.
The following deadlines apply to transactions that need to be reviewed and processed prior to the winter closure:
• Initial Postdoc Appointments (Recommendation Form) and DS-2019 with a
January start date: December 5th in order to meet Bechtel’s deadline of
December 12th
• Appointment Extension (Change Form) and Extension of DS-2019: December
10th in order to meet Bechtel’s deadline of December 17th
• Changes in start date* or early termination and the accompanying amendment of
existing DS-2019: December 10th in order to meet Bechtel’s deadline of
December 17th
*If there is a change in start date, process a Change Transaction to indicate
new start date after Recommendation Form has been approved and record
loaded to PeopleSoft.
• Initial Appointments (Recommendation Form) or Extension of Appointment
(Change Form) for holders of H1B visas**: November 26th in order to meet
Bechtel’s deadline of December 3rd.
**This applies to petitions that do not require Review Board decision. Please
contact Tammy Wilson, tjwilson@stanford.edu, with questions.
• US citizens or permanent residents only: any/all transactions submitted by
Wednesday, December 19th will be approved and a PeopleSoft student record
created/updated no later than the end of business on Friday, December 21st.
OPA reviews and approves appointment actions (new appointments, terminations and changes) within five business days from receipt, provided that the submissions are accurate and complete.
International Scholars require additional processing steps of the related visa documents in two offices, so additional time has been added to the deadlines listed above to allow for the full review and approval process to take place.
Regards,
The Office of Postdoctoral Affairs
Winter Closure: Postdoctoral Scholars
To: Postdoctoral Scholars, Faculty and Administrators
The University’s 2012 winter closure holidays and time off schedule has been announced. There will a University-wide winter closure period starting Monday, December 24, 2012 through Friday, January 4, 2013. Please note the above guidelines regarding postdoctoral scholars.
1. Postdoctoral Scholars typically observe the official University designated
holidays on the dates below or at a time agreeable with their faculty/PI's
depending on the research group/lab schedule. Postdoctoral Scholars may not
cover the designated holidays with their accrued days of paid sick or vacation
leave. Designated Holidays are:
• Thanksgiving Holiday: Thursday, November 22 and Friday,
November 23, 2012
• Winter Closure Designated Holidays: Monday, December 24, 2012,
Tuesday, December 25, 2012 and Tuesday, January 1, 2013
2. In addition to the Designated Holidays, postdoctoral scholars will receive 3
additional paid days off on Wednesday, December 26; Thursday, December
27; and Friday, December 28 if their research groups/laboratories are
observing the mandatory shutdown during those 3 days and staff in those
areas are receiving additional paid days off.
3. For other days during the closure period, University staff are required to take
vacation or unpaid time off for January 2, 3 and 4, 2013. Postdocs take these
vacation/unpaid time off days as well if required by the PI in cases when the
research groups/laboratories are shut down. However, postdoctoral scholars
may accomplish their assigned work remotely, without taking vacation days
during those days, with prior PI approval.
Postdoctoral scholars are encouraged to talk directly with their PIs and department administration about the operating schedules for the research activities within their areas. As in previous years, areas with critical responsibilities and many laboratories and research activities continue to operate during all or part of the closure period (i.e., clinical units, lab animal facilities, some research labs, Lane Library, etc.).
In accordance with this holiday and closure schedule, the Office of Postdoctoral Affairs (OPA) will be closed for Thanksgiving on Thursday, November 22 and Friday, November 23, 2012 and during winter break starting 5:00 pm on Friday, December 21, 2012 through 8:00 am on Monday, January 7, 2013. If you have questions about the winter closure schedule, please contact the Office of Postdoctoral Affairs at postdocaffairs@stanford.edu or your Human Resources administrator.
Best Wishes,
Office of Postdoctoral Affairs
MEMO: Important Updates Regarding Insurance Costs and the Family Healthcare Fund
Dear postdocs with families,
This is an important update regarding your costs for covering children and/or families under the Stanford postdoc medical insurance plans and the Family Healthcare Fund program.
• Starting in January 2013, Stanford University will contribute at a higher percentage towards the monthly premium costs of dependent coverage in the postdoc medical plans (EPO and PPO). This change affects all dependent plans (postdoc+spouse/domestic partner; postdoc+child(ren); postdoc+family). This means a lowered out-of-pocket monthly premium cost to you if you insure dependents, which you are charged monthly via the University Bill. This change cuts your monthly bill significantly; for example, the monthly medical insurance bill to a postdoc with a family will be $286/month (down from $618, or $378 after receiving the highest level of FHF subsidies in 2012). Similar savings will be realized by postdocs who insure spouses/domestic partners.
If this change will affect your decisions to enroll your dependents in 2013, please take advantage of your Open Enrollment period from November 1, 2012 to November 15, 2012 to make your benefits elections.
Open Enrollment information and the new 2013 rates are available at http://postdocs.stanford.edu/benefits/PDF%20Documents/2013_OE_Postdoc_Benefit%20Plan_Updates_Handout.pdf.
• The University’s decision to increase institutional contributions towards dependent coverage entails replacing the Family Healthcare Fund (FHF) subsidy program that was in effect in 2011 and 2012. The FHF program will end at the end of December 2012. The last FHF monthly subsidy will be applied to the December 2012 premiums for those currently in the fund and those who receive awards in the current fund application cycle (see below). No subsidy will be made starting January 2013.
• The Office of Postdoctoral Affairs is accepting the last batch of FHF applications from postdocs who are currently enrolled in the Stanford medical plans in the postdoc+child(ren) or postdoc+family levels of coverage and aren’t receiving FHF subsidies. The awards made in this cycle will offer subsidies retroactively to September 2012 if applicable, and through December 2012 (when the fund will discontinue). The deadline to apply is November 5 at 5 p.m. Please go to http://postdocs.stanford.edu/incoming_scholars/PD_emergency_fund.html to download the application form and for eligibility information.
• While the FHF program will discontinue at the end of the year, the Office of Postdoctoral Affairs will continue the Emergency Grant-in-Aid (Hardship) Fund. This smaller fund aims to help postdocs who experience a financial emergency or unanticipated expenses causing financial hardship for themselves or their dependents. Information about this financial assistance fund is at http://postdocs.stanford.edu/scholars/FinancialAssistance.html.
If you have any questions about these changes, please contact the OPA at postdocaffairs@stanford.edu.
Rania Sanford, Ed.D.
Assistant Dean for Postdoctoral Affairs
Postdoc Recruitment Fairs Fall 2012
The Office of Postdoctoral Affairs (OPA) is participating in two postdoc recruitment fairs this Fall: the annual meeting of the Society for the Advancement of Chicanos and Native Americans in Science (SACNAS) in Seattle, WA, October 11-14, and the Annual Biomedical Research Conference for Minority Students (ABRCMS) in San Jose, CA, November 7-10. The meetings are well-established national occasions to meet and recruit high-achieving under-represented students into graduate and post-graduate programs. In the last two years, they provided an opportunity to showcase training programs and other postdoc opportunities at Stanford. OPA is an ABRCMS sponsor this year.
As NIH T32 grants require diversity and recruitment activities, we hope that our participation at those events is useful to you. Like we did in previous years, OPA staff will take program information materials, recruitment brochures, or application announcements and make them available at our exhibit booth.
In addition, we would like your help in identifying one or two postdoctoral scholars to join us at either or both meetings (expenses paid). They would represent Stanford and speak about the opportunities here with prospective students and postdocs who inquire at our booth. When not staffing the booth, those who joined us in the past enjoyed meeting classmates and colleagues and built new connections. Please share this invitation with your postdoc trainees, or suggest names of those we may approach directly. Engaging your postdocs in these national activities is a simple way to highlight your commitment to diversity to the NIH.
Please send OPA (attn: Jane Jones) your program materials (eg., 20-30 brochures or flyers) no later than Tuesday, October 2. Please feel free to contact me or Jane directly at jtjones@stanford.edu with questions or for more information.
Best Regards,
Rania
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