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Have a Postdoc Opening? Please e-mail us the information for our Prospective Postdocs page, using our convenient e-mail form Have an open Postdoctoral Mentored Teaching Experience/Position? Please e-mail us the information for our Available Postdoc Teaching Experience/Positions page, using our convenient e-mail form
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Information for Department Administrators & Faculty Mentors
On this page, the following resources are available for the administration of postdoctoral appointments:
- PeopleSoft Project (PD Web Foms)
- Appointing Postdoctoral Scholars
- Form and Forms Help
- Stanford University, Research Policy Handbook (RPH)
- Visas
- Paying Postdocs
- Fellowships
- Change of Postdoctoral Status
- Leave Policy
- Benefits Information
- Scholar Info You Should Know
Postdoctoral scholar administration at Stanford is governed by the University’s policy on postdoctoral scholars, guidelines in the Postdoctoral Scholar Handbook, and other sets of standard business practices in place in order to meet internal and external regulations, including immigration for foreign scholars.
Postdoctoral Scholars are appointed at Stanford upon recommendation by a faculty member to the Office of Postdoctoral Affairs which reviews the appointment in accordance with policy and practice. The initiation of the paperwork is made by a Postdoctoral Administrator who must be trained in postdoctoral policy and procedure and is designated by his/her department to receive authority for that role. The following processes are done online via the PeopleSoft Postdoc Web Forms: appointing a postdoc, extending an appointment, applying for a leave of absence, ending an appointment either on its stipulated term date or pre-maturely due to funding, progress or other reasons, changes in mentors or sponsor, changes in departmental affiliation and changes in funding, including any applicable adjustments on October 1.
Appointing Postdoctoral Scholars
Information on the required documents for a postdoctoral appointments, additional requirements and policy for School of Medicine clinical trainees scholars. Appointment packets should be received as soon as it is determined that a postdoc will be recommended for an appointment. Processing time varies based on time of year and is typically 2-5 business days for complete appointments.
Forms and Forms Help
All the forms you will need that are not part of managing a new or current appointment.
Stanford University, Research Policy Handbook (RPH)
Document RPH 9.4, Postdoctoral Scholars
Document RPH 4.1, Faculty Policy on Conflict of Commitment and Interest (including use of students and postdoctoral scholars)
Document RPH 2.11, Faculty Policy on Conflict of Commitment and Interest - Relationships Between Students (including postdoctoral scholars) and Outside Entities
Visas
Foreign postdocs come to Stanford in J1 status. Information on processing visas, including links to Bechtel International Center, Stanford's information resource for international students.
Paying Postdocs
Overview of different methods of pay (salary, stipend); minimum University postdoc pay levels.
Fellowships
Information about the resources, listings of opportunities, and how to prepare applications and manage fellowships and grants, including the institutional representative.
Change of Postdoctoral Status
How to transfer a postdoc from one department to another at Stanford.
Leave Policy
General leave policy for postdoctoral students, from the Scholars' Handbook.
Benefits Information
- General information about postdoctoral benefits, policies, rates, the Bisnet system Instructions and login to the Bisnet site.
Scholar Info You Should Know
First Things First - a checklist for new scholars
Housing sources
Tax information
Professional Development courses for PostDocs